How do you protect physical files?
6 ways to protect physical records
- Keep them under lock and key. Physical records should not be kept in an unlocked drawer or file cabinet.
- Digital upgrade.
- Limit access.
- Create a retention plan.
- Do you need a paper copy?
- Install surveillance.
Can you encrypt hard copy files?
If your laptop doesn’t support Device Encryption, you can use Windows’ other built-in encryption tool: BitLocker. If neither of those is an option, a free program called VeraCrypt can encrypt your entire hard drive, requiring your password when you boot your computer.
What is a document security?
Document security, defined in literal terms, is the maintenance of all of the essential documents stored, filed, backed up, processed, delivered, and eventually disposed of when no longer needed. If the documents are lost, your document storage platform should have the ability to retrieve them quickly.
What are three security measures that can be used to protect paper based client files?
Below are some of the best ways to better protect the confidential information that your business handles.
- Control access.
- Use confidential waste bins and shredders.
- Lockable document storage cabinets.
- Secure delivery of confidential documents.
- Employee training.
How do you store physical records?
Only records or files in active use should be kept on staff desks. To prevent unauthorised access to records in active use, staff must ensure that they are safely stored away at the end of their work day. All other records in office areas should be stored securely in filing cabinets, drawers, cupboards or shelves.
Where do you store physical files?
The main file box is the place where the majority of your physical files should eventually end up (if you’re not going to digitize them). If you have a lot of papers you need to store, you could buy a multi-drawer filing cabinet for this purpose; however, I find that a single file box is more than enough for me.
Which files do you need to encrypt?
The most common files to encrypt are PDFs, but others are protected, too. If you own Microsoft Windows Pro 10, the Encrypting File System (EFS) encryption technology is included for free.
Which files can you encrypt?